Recognized for its accounting capabilities, Multipub was designed to help users simplify routine tasks, like invoicing. Today, we’re pleased to share an overview of the three kinds of invoices you’ll find in Multipub, along with details on how to set them up.
The first is a traditional invoice, used for initial billing. With it, you may designate whether to invoice based on order or ship date. This enables you to take orders in advance of when they will be ready to ship, but not invoice them until the shipment is ready to be distributed. This can apply for product orders, as well as renewals. If you choose to invoice on order date, you can generate these individually, as orders are processed, or all at once, such as on a weekly or monthly basis.
The second is a statement or reminder. The reminder notices are typically sent on a schedule. You can define the number of efforts, timing, and form that is to be sent. Multipub will automatically remove them from the reminder series once payment is received.
The last type of invoice is a proforma. These are used for products or individuals requiring prepayment, because of payment history or the nature of a product. You can determine how often to send proformas to make sure that you don’t miss any sales, but also to ensure that a product isn’t sent until payment is made. They operate on their own schedule separate from invoices and reminders.
Proforma orders have their own status codes and as such, can also be used as quotes. You can enter all the specs for the order, but mark it as a proforma. You can then send a proforma invoice, and when payment is made or the order is accepted, you can convert it to a traditional status one order. Proformas don’t appear on the aging report, so they are a useful tool with many applications.
Want to learn more about invoicing? Sign up for a one-on-one training session here.